CRM & management software for event AV production, Hubents

It’s 11:36 pm. And a live stream just got added.

“Could you stream the ceremony? Her grandparents are in Argentina.” Sounds like nothing, and it’s three things: network at the venue, one more camera, and a power drop nobody has written down. Plus the highlights film for the party, which rewrites your whole post day.

In your trade the expensive part isn’t the work: it’s hearing about it late.

From “could you…?” to a closed run sheet.

Three steps and you stop improvising on load-in day.

The planner invites you to the event

You come in free to that event, no new account and no subscription.

Every technical need in its task

Network, power, light, screens and run sheet: with the venue inside, in writing.

Delivery in the same place

Films and gallery where the event lives; nobody asks you for another link.

The rider stops living in your head.

Every requirement written down and accepted by whoever has to deliver it: the venue commits to power and network, the planner fits the timings, the couple knows what they get. If something can’t be done, you find out weeks ahead, not at 5 pm on Saturday.

✓The rider, accepted by the venue. Power, network and rigging points, each with an owner.
✓The run sheet, minute by minute. Ceremony, speeches and surprises with their time and their cue.
✓What can’t be done, said early. No fibre or no blackout? It gets solved in the task.

Technical rider · live feedAccepted by the venue

Private ceremony stream

Guest-only link · 40 devices

Confirmed

Dedicated network · 25 Mbps up

Tested at the Jul 22 site visit

Verified

2 cameras + 1 locked off at the altar

Own operator · no tripod in the aisle

Confirmed

Power in the olive grove · 2 circuits

Venue to confirm board 30 m away

Pending

Highlights film at the party

Screening at 12:30 am · venue screen

In progress

Two days out, the technical run-through.

Before every event, SofIA reviews your side and sends your briefing: what’s still open on the rider, the timings, and the weather if you’re shooting outdoors.

✓Your technical loose ends, in one line. What’s left to confirm, without reading the whole event.
✓Real timings. If the speeches move, your run sheet knows before Saturday.
✓The sky, checked. Rain and wind before you decide which lens and which crane to load.

✦ SofIA · event briefing

Lucía & Marco wedding · in 48 h. Seville forecast: clear, 31 °C, light wind ☀️ Power in the olive grove is still pending (2 circuits) and the ceremony moved to 7:30 pm: your run sheet and the 12:30 am screening are already updated.

Your event in stages: pre-production, live, delivery.

Each task is born in its stage and progress counts what’s done. Tick a box and see.

Stage 1

Pre-production

Site visit, rider and run sheet. Where 90 % of the problems get avoided.

Site visit to the venue

Rider accepted by the venue

Run sheet timed with the planner

8 of 9 tasks

Stage 2

Live

Load-in, signal check and broadcast. The day there’s no second take.

Network and signal test

Power in the olive grove confirmed

Stream link sent out

3 of 6 tasks

Stage 3

Delivery

Highlights, final films and last payment. The part that stretches on its own.

Highlights film screened

Final films delivered

Final payment collected

0 of 5 tasks

✦ Tick a box and watch the bar move: that’s an event from the inside.

Next live feed, with the rider accepted.Free plan forever, public profile included.

Create your free profile How it works for vendors

Production paid, not “I’ll let you know”.

Deposit, milestones and final settlement with their status, in front of the planner and you. In a trade where you front kit and crew, knowing what’s paid isn’t a luxury.

✓Deposit and settlement, apart. Each milestone with its date and its status.
✓No awkward messages. Overdue is visible; reminding stops being demanding.

↓

Production depositReceived Mar 3

Paid+€1,100

↓

Settlement after deliveryDue 15 days after the films

Pending+€2,400

What changes in your production.

The same crew, half the surprises.

The rider in an email→The rider accepted

Every requirement with an owner and a status. And the venue has read it.

A run sheet nobody opens→A timed run sheet

If the speeches move, your minute-by-minute moves with them.

“There’s a socket over there”→Power confirmed

Load and drops, in writing, before the truck goes up the drive.

WeTransfer that expires→Delivery in the event

The films live where the event lives, with the people who need them.

✓ And you, back to your job: a clean signal and a film that lands.

Technical set-up before doors open, with the crew rigging the kit

The day before decides the live feed. Don’t leave it to anyone’s memory.

This is how you get into your next wedding.

From the planner's email to your view of the event, in four real steps. Try it.

And a profile where they look for what you do.

Hubents isn’t only order: it’s where the planners are. Your public profile with your reel, your Instagram and the verified check, in the directory where they look for a production company for weddings, corporate events and live shows.

✓With verification. The blue check says the profile is run by you.
✓With your reel at hand. Your recent work, without a DM asking for a link.
✓With your services spelled out. Live, highlights, drone or screens: what you offer, written down.

Enfoque AV ✓

AV production · Seville and Madrid

Open for 2027

6•• ••• ••• hello@enfoqueav.es enfoqueav.es

Galleries module · €9/month

And delivery, inside the event.

A gallery per event with chapters and face search: the highlights, the films and the photos where the client already logs in, with no links that expire.

See the Galleries module

✦ SofIA

The Thursday-night enquiry.

SofIA answers on WhatsApp, asks for date, type of event and technical needs, and leaves you a qualified lead before you open your inbox.

Meet SofIA

More than 200 real weddings and events have already been run in here.

Planners and vendors across Spain who used to get by on spreadsheets and WhatsApp. No sales demo: the app shows itself.

Try it on a real wedding. If it doesn't fit, export your data and walk away.

+100vendors working inside

+200events run in Hubents

Free as in free, not “free for now”.

The Free plan is yours forever: your public profile, your active event and your working tools, at €0. If the business grows, Pro gives you 3 users and unlimited events for €14.50/month.

✓ Free: €0 forever ✓ No card ✓ Pro when you need it

Compare Free and Pro

What other production companies ask

Does it work for corporate events, not just weddings?+

Yes. Every event has its stages, its tasks and its payments, whether it’s a wedding, a conference or a product launch. Weddings are simply the most common case in this sector.

Can I add my crew without paying for more users?+

Yes. Per-event access (operators, assistants, riggers) doesn’t use a plan seat: they join that event and see only their part.

Where do I deliver the final films?+

Wherever you like. Keep your own setup, or turn on the Galleries module (€9/month) and deliver inside the event, with chapters and face search.

Can the planner see my rider and my costs?+

She sees what you share from the event: your tasks, your rider and what she has paid you. Your costs, your suppliers and your other events, no.

What about kit going out of the warehouse?+

With the Logistics module (€19/month) you run kit and deliveries: what goes to each event, what comes back, and what’s in for service.