CRM & management software for event catering, Hubents

It’s 11:44 pm. And you’re up six covers.

“Turns out we’re 138, and two more coeliacs.” Tomorrow you redo the costing, warn the kitchen, change the order and hope nobody else changes their mind. Three days later, another message.

The number isn’t the problem. The problem is it arrives loose, at night, and lands nowhere.

From “I’ll confirm on Thursday” to the number that’s real.

Three steps and the kitchen stops working off estimates.

The planner invites you to the wedding

You come in free and see only what she shares, section by section.

The RSVP feeds your count

Confirmed guests, allergies and kids’ menus up to date, without phone calls.

What’s decided, stays decided

The chosen menu, with a date and an author. Six months later nobody argues.

The head count that changes your kitchen.

No more “I’ll confirm on Thursday”: if the planner shares the guest section with you, the number you see is the number there is, with allergies and children counted.

✓Confirmed guests in real time. The wedding RSVP feeds your number, not a phone call.
✓Allergens with names. The two coeliacs exist from the start, not at service.
✓Shared on purpose. You see guests because the planner opened that section for you.

Confirmed138

Allergens4

Kids’ menus6

Kitchen notes · Lucía & Marco weddingShared with you

2 coeliacs

Table 4 · confirmed

Allergy

3 vegetarians

Menu 2, veggie version

Variant

6 kids’ menus

4 at the kids’ table, 2 with parents

Closed

The 48-hour run-through.

Before every wedding, SofIA reviews the event and sends your catering briefing: final numbers, open loose ends and anything that touches your service.

✓With your data, not everyone’s. What’s been shared with you, summarised for the kitchen.
✓Access and times checked. If arriving and unloading looks tricky that day, it says so.
✓Without opening the app. It reaches you, you read it, you carry on with the pass.

✦ SofIA · event briefing

Lucía & Marco wedding · in 48 h. Current count: 138 confirmed, 4 allergens and 6 kids’ menus. The task “Close kids’ menu and allergens” is still open, and your unload slot is Saturday at 10 am through the back gate, before the flowers go in.

Your wedding in stages: tasting, confirmation, service.

Tasks are born in their stage and progress comes from what’s done. Tick a box and see.

Stage 1

Tasting

Proposal, prices and choice. What gets closed with the couple in the room.

3 menus proposed with a veggie option

Tasting date confirmed

Menu chosen by the couple

6 of 7 tasks

Stage 2

Confirmation

Numbers, allergens and costing. The week that decides your order.

Count up to 138 covers

Allergens in writing

Costing updated

3 of 6 tasks

Stage 3

Service

Unload, pass and wrap-up. Saturday, and the Monday after.

Unload time with the venue

Front-of-house staff assigned

Second payment collected

0 of 5 tasks

✦ Tick a box and watch the bar move: that’s your wedding from the inside.

Next wedding, with the number that’s real.Free plan forever, public profile included.

Create your free profile How it works for vendors

Deposit and balance, without chasing.

Your payments for the event with their status, in front of both of you. When something falls due, there’s no awkward call: the number is already there.

✓Every payment with its date. Deposit, second payment and final settlement, kept apart.
✓Only your side. Not the planner’s margins, not what the others charge.

↓

Deposit · Lucía & Marco weddingReceived Jan 20

Paid+€2,100

↓

Second paymentDue Jul 15

Pending+€4,200

What changes in your kitchen.

Same menus. Less improvising, less waste.

“We’ll be around 130”→The number that’s real

The shared RSVP gives you confirmed guests, not a March estimate.

Allergies by ear→Allergens in writing

With table and name. And if they change, the number changes for everyone.

“Which menu was it?”→The choice, with a date

The tasting is decided in the task and stays signed. No arguments.

Everyone at the loading bay→Your unload slot

The venue hands out windows and you see yours before you leave the kitchen.

✓ And you, back to your job: making the food the thing people talk about.

Long banquet table set, with the flower centrepiece already in place

Your tables already move people. The count should arrive just as sharp.

This is how you get into your next wedding.

From the planner's email to your view of the event, in four real steps. Try it.

And let them find you with dates open.

Hubents isn’t only order: it’s where the planners are. Your public profile with your menus, your Instagram and the verified check, in the directory where they look for catering for next season.

✓With verification. The blue check says the profile is run by you.
✓With your menus in view. What you do best, without emailing a PDF first.
✓With your service area. So you hear from the weddings you can actually reach.

Catering La Huerta ✓

Catering · Seville and Huelva

Open for 2027

6•• ••• ••• events@lahuerta.es cateringlahuerta.es

Logistics module · €19/month

And deliveries, with a route.

If you move kit, tableware and vans between events, Logistics runs your storage and deliveries: what goes out, to which wedding, and what comes back.

See the Logistics module

✦ SofIA

The enquiry that lands out of hours.

SofIA replies on WhatsApp, asks for date, guest count and type of service, and leaves you a qualified lead for Monday.

Meet SofIA

More than 200 real weddings and events have already been run in here.

Planners and vendors across Spain who used to get by on spreadsheets and WhatsApp. No sales demo: the app shows itself.

Try it on a real wedding. If it doesn't fit, export your data and walk away.

+100vendors working inside

+200events run in Hubents

Free as in free, not “free for now”.

The Free plan is yours forever: your public profile, your active event and your working tools, at €0. If the business grows, Pro gives you 3 users and unlimited events for €14.50/month.

✓ Free: €0 forever ✓ No card ✓ Pro when you need it

Compare Free and Pro

What other caterers ask

Do I always get to see the wedding guest list?+

Only if the planner shares that section with you. It’s her decision, section by section: she can open guests to you and keep finances closed, for example.

Do allergens arrive with names and tables?+

Yes, exactly as the wedding RSVP collects them: confirmed guests, allergies and intolerances and kids’ menus, updated when the couple changes them.

Do I have to pay to work inside a planner’s wedding?+

No. Access to the wedding you’re invited to is free, and the Free plan is yours forever with your public profile.

Does it work for events that aren’t weddings?+

Yes. Communions, corporate events, big birthdays: each event with its stages, its count and its payments.

Can I invoice from here?+

If you run your business in Hubents, yes: quotes, invoices and the hash-and-QR record Spanish VeriFactu requires. And if you invoice with your usual software, you can use only the events side.