Start free with GoogleIt’s 11:33 pm. And someone’s asking about June 14.
A couple wants to know if it’s free, how many fit, and whether the ceremony can be in the olive grove. Tomorrow you’ll check the office calendar, answer on WhatsApp, and on Monday your colleague will offer that same date to someone else. Hopefully not the same one.
Demand isn’t your problem: availability and house rules living in different heads is.
From forty phone calls to a calendar that rules.
Three steps and your house stops being run by shouting.
Every event at your venue with its date, its capacity and its owner.
Access, decibels and curfew written where the vendors see them.
Flowers, catering and sound stop colliding at the loading bay.
On Saturday, every van at its own hour.
Each vendor’s access and set-up times get agreed in the event’s tasks, with you inside. Catering, flowers and sound stop meeting at the loading bay.
- ✓One window per trade. Written and accepted; not repeated on the phone five times.
- ✓Your rules, read. Music curfew and decibels, where they can’t be ignored.
- ✓Your team, aligned. Whoever opens the gate on Saturday sees what you see.
All your weddings, never overlapping.
Every event held at your venue, with its dates, its visits and its contacts. The planner runs the wedding; you run your house. And 48 hours out, SofIA goes through Saturday with you.
- ✓One date, one event. No more “I think that weekend is taken”.
- ✓Site visits booked. With a time and an owner, synced to your calendar.
- ✓The weather, checked. If the ceremony is outdoors, you know before the couple does.
Every wedding in stages: booking, set-up, event day.
Tasks are born in their stage and progress counts what’s done. Tick a box and see.
Booking
Visit, contract and deposit. What turns an enquiry into a held date.
Set-up
Windows, plans and rules. The week your team needs it all in writing.
Event day
Doors, curfew and settlement. And on Monday, the house as it was.
✦ Tick a box and watch the bar move: that’s a wedding at your venue from the inside.
Bookings and payments, with a status.
The date deposit and the balance of the hire, visible to you and to the planner. No side spreadsheets and no “let me check and get back to you”.
- ✓Every date with its deposit. Held when it’s paid, not when someone remembers.
- ✓Security deposits and extras, apart. What gets returned and what gets invoiced, kept separate.
What changes at your venue.
Same Saturdays. Less phone, fewer scares.
Your event calendar rules, and your team looks at the same one.
Each set-up with its time, accepted by whoever is coming.
Decibels and curfew where the vendors actually work.
Deposit, balance and security, each with its date.
Your house sells itself. Saturday should run just as sharp.
This is how you get into your next wedding.
From the planner's email to your view of the event, in four real steps. Try it.
And your venue, in the right shop window.
Hubents isn’t only order: it’s where the planners are. Your public profile with your photos, your capacity and the verified check, in the directory where they look for venues for next season.
- ✓With verification. The blue check says the venue is run by you.
- ✓With your photos and capacity. What they need to know before asking for a date.
- ✓With your open dates. So you hear from the weddings you can still take.
Finca La Alquería ✓
And if you hire out by space, even better.
Booking runs your spaces one by one: hall, garden, olive grove. Each location with its own calendar and availability, so the same spot never goes out twice.
See the Booking moduleThe Sunday-afternoon enquiry.
SofIA replies on WhatsApp when the office is closed: it asks for date, guest count and type of ceremony, and leaves the visit all but booked.
Meet SofIAMore than 200 real weddings and events have already been run in here.
Planners and vendors across Spain who used to get by on spreadsheets and WhatsApp. No sales demo: the app shows itself.
Try it on a real wedding. If it doesn't fit, export your data and walk away.
Free as in free, not “free for now”.
The Free plan is yours forever: your public profile, your active event and your working tools, at €0. If the business grows, Pro gives you 3 users and unlimited events for €14.50/month.
What other venues ask
Can I keep my own wedding calendar even when different planners bring them?+
Do vendors see my rules and my windows?+
Does it work if I hire out several spaces inside the estate?+
What if there’s no planner on the wedding?+
Can I invoice the hire from here?+
Yours isn’t the only trade that works like this.
Every trade has its own mess. Take a look at the crew setting up next to you, or tell us about yours.
The shot list in writing and a timeline that holds.
From moodboard to set-up without losing a petal.
The real head count, three days out.
The rider and the run sheet, closed before you load in.
Must-plays and do-not-plays, signed off.
If you also run weddings end to end, this is your page.
Connect the tools you already use
Your email, your calendar, your video calls and your files, all talking to Hubents.
WhatsApp
Gmail
Notion
Google Drive
Stripe
Microsoft Outlook
Google Meet
Shopify
Microsoft Teams
Google Calendar
ClickUp
Dropbox
Salesforce
Instagram
Google Docs
TikTok
HubSpot
Google Ads
Meta Ads
Airtable
Zoom
Pipedrive
Microsoft Excel
Calendly
Zapier
MakeUsing something else? Tell us and we'll connect it.
Next Saturday, with no last-minute calls.
Create your free profile and let your rules and your windows arrive before the vans do.
Create your free profileFree plan, forever · No card