Try Hubents free — then 3 months at 50% off → Talk to sales: +34 622 293 797

Your event isn't the mess. Your tools are.

The caterer's in one WhatsApp chat. The setup crew in another. The brief in some lost email. And you in the middle, being the glue between ten conversations that never talk to each other. Hubents brings order to the chaos. Every topic in its place. Every client in their own hub.

Try it free for 14 days Start free with Google

No card required · Free for vendors

app.hubents.com

Lucía & Marco's Wedding

Calendar SofIA CR
Wedding Sep 14, 2026 · Finca La Alquería, Seville · 132 guests
Confirmed LM MT TC FS
Event progress · 68%
Pre-wedding12 of 15 tasks
Menu tasting with the catererIn progress
CRTC Mar 12
Lock in the menu with the venueDone
CR Feb 28
Wedding day4 of 11 tasks
Ceremony and cocktail hour timelineIn review
CRLM Jun 2
Final seating chartIn progress
LM Jul 20
Post-wedding0 of 4 tasks
Photo and video deliveryPending
FS Oct
Settle vendor paymentsPending
CR Oct
A wedding planner working calmly at her desk
-160hLess working time on the events that really matter
+36%More effective at getting collaborative tasks done with vendors
3xMore productive communication

This is what a regular Tuesday running a wedding looks like.

You open WhatsApp: twelve messages. Three from the caterer, two from the couple, one from your business partner and the rest, you can't even tell which event they're about. You go looking for the budget and it's not in your email. It's eleven at night and you're still squaring away what should have been closed by six.

It's not that you work badly. It's that you work with five tools that don't talk to each other.

Every topic in its place. Every client in their own hub.

In Hubents, everything has its place. The catering gets sorted out in the catering hub. The setup, in its own. Every task carries its checklist, its files and its conversation inside — with exactly the right people.

  • ✓The caterer never sees the photographer. Only the people involved join each task: planner, couple, or that one specific vendor. Your client steps into what concerns them, not all the noise.
  • ✓No more endless scrolling for “that one message”. The conversation stays attached to the task, not buried in a group chat.
  • ✓Open the event and see it all. Wrapped up, in order, in one place: pre-wedding, wedding day and post-wedding set the pace.
A closer look at tasks
Menu tasting with the caterer
In progress
Due Mar 12 Stage · Pre-wedding CRTCLM
Propose 3 menus with a vegetarian option
Confirm the tasting date
Finalize kids' menu and allergens
TC
La Traviata Catering Vendor
We've set your tasting for Thursday at 13:00. Uploading the three menus as PDFs 👌
CR
Carmen · Planner
Perfect. Lucía, Marco — over to you to confirm. Menu 2 has the cake you saw on Instagram 🎂
LM
Lucía Couple
Thursday works great for us! Number 2 was our favorite 😍
Write a message…↑
Who sees this task Planner La Traviata Catering Lucía & Marco No one else.
✦ SofIA

Your salesperson who never sleeps.

A couple messages you on Instagram at 11:47 pm on a Tuesday. SofIA replies on WhatsApp, asks the questions that matter, books a call with you and writes it all up in the CRM. You find out in the morning — with the work already done.

  • ✓Replies and qualifies 24/7. Date, location, guest count, budget: she asks it all naturally, in your tone of voice.
  • ✓Logs everything in the CRM. Every conversation creates or updates the lead, with notes and a next step.
  • ✓She works for your team too. Message her on WhatsApp — “what's on tomorrow?” — and she answers with your real schedule.
Get to know SofIA
María G. — Wedding · Oct 2027
Seville · ~120 guests · Source: Instagram
Qualified
✦ SofIA · Video call booked: Friday 10:00. Lead created in the pipeline with the full conversation.

The event's finances — no spreadsheets, no scares from the tax office.

Budget, payments from the couple and payments to vendors all live inside each event. And when it's time to invoice, Hubents generates the invoice with a VeriFactu record, ready for Spain's AEAT tax regulation.

  • ✓You know how much is left. Budget minus paid minus committed: the available balance, always in sight.
  • ✓Money in shows green, money out shows red. Every transaction with its status: paid, pending or overdue.
  • ✓Invoicing ready for VeriFactu. With a chained fingerprint and QR code, exactly as RD 1007/2023 requires.
A closer look at finances
Budget€24,500
Available balance€8,450
Paid€9,850
Pending€6,200
↓
Second payment from Lucía & MarcoBank transfer · Jun 1
Paid+€4,900
↑
Catering · second paymentLa Traviata · due Jul 15
Pending−€4,200
↑
Photographer depositFoto Sur · was due May 30
Overdue−€900
Invoice F1-2026-018 · €4,900 VeriFactu record with chained fingerprint · AEAT QR code
Registered

A view built for every role in the event

Everyone opens the same event and sees only their part. The planner sees it all; the couple sees their wedding; each vendor sees their job. One event, three calm views.

Run every wedding from one screen.

Stages, tasks and who’s on what, all in one place — plus finances, documents, calendar and messages, without jumping between tools.

A planner's home dashboard in Hubents: active events, pending tasks and payments, next event, timeline and quick access

The couple takes part, without the overwhelm.

A calm space to decide: they work out the budget, manage guests and seating, follow their tasks and payment dates, and see how it’s all going.

The couple's event dashboard in Hubents: summary, tasks, RSVP status, upcoming payments and event vendors

Vendors see their job. And nothing else.

Their tasks, their payments, their event meetings — nothing lost, nothing muddled. The planner’s finances stay private.

A vendor's public profile in Hubents (Flora & Co.), with portfolio, contact details and Instagram

This is what it looks like inside. Exactly as it is.

No retouched mockups: this is Hubents with a sample studio. What you see here is what you open on day one.

app.hubents.com
The real Events view in Hubents: three weddings with their progress, date, location, lead planner and guests
Try it free for 14 days Start free with Google

And everything else you're already juggling, built in.

What you handle today with six tools and a very good memory.

CRM & lead pipeline

From first message to signed contract, with stages and follow-up.
Web forms

Your website form creates the lead on its own — no copy-pasting.
Calendar with Google

Meetings and video calls synced both ways.
Guests & RSVP

Public multi-language invitation, RSVPs and seating chart.
Quotes & documents

Proposals, contracts and invoices as PDFs, with your branding.
Team & permissions

Seven real roles: from the accountant who only sees finances to your wedding-day staff.

Connect the tools you already use

Your email, your calendar, your video calls and your files — talking to Hubents.

WhatsApp
Gmail
Notion
Google Drive
Stripe
Microsoft Outlook
Google Meet
Shopify
Microsoft Teams
Google Calendar
ClickUp
Dropbox
Salesforce
Instagram
Google Docs
TikTok
HubSpot
Google Ads
Meta Ads
Airtable
Zoom
Pipedrive
Microsoft Excel
Calendly
Zapier
Make

Using another tool? Tell us and we'll connect it.

A vendor? This is for you too.

If a planner invites you to her wedding, you're in for free: your own view, your tasks and your payments, no sign-up needed. And if you want your own account — public profile, CRM and finances — the Free plan is free forever.

Create your free profile Hubents for vendors
Atelier Eventosnow

Found you in the directory and wants you on board:
Lucía & Marco wedding · Jun 14, 2027 · Málaga

Accept You're in for free, no sign-up
Inside you only see your part 3 tasks 1 delivery Paid up

Start free. Pricing in plain sight.

Vendors use Hubents for free. Planning studios get a full 14-day trial and plans from €14.50/mo. The price is published — no “let's talk”.

✓ 14-day trial, no card required ✓ Free for vendors ✓ Cancel anytime
See pricing

Frequently asked questions

How is Hubents different from a regular CRM?+
A CRM stores contacts. Hubents organizes the whole event: tasks are shared with the couple and the vendors, each with their own view and their own permissions. It's the difference between writing the wedding down and actually working on it.
Is it hard to learn?+
No. If you can use WhatsApp, you can use Hubents. You'll set up your first wedding in an afternoon, and SofIA guides you through your first steps.
Do my vendors and couples have to pay?+
No. You invite them from the event and they join for free, each to their own view. Vendors don't even need an account to confirm their availability.
What's this VeriFactu thing?+
Spain's e-invoicing regulation (RD 1007/2023): invoicing software must record every invoice in a tamper-proof way with the Spanish tax agency (AEAT). Hubents creates that record with a chained fingerprint and QR code — you invoice as usual, and compliance comes built in.
Does SofIA reply on my behalf without me knowing?+
SofIA handles new leads with the information you give her, and everything is logged in the CRM: you can read every conversation in full. You decide how much autonomy she gets, and you can change it whenever you like.
Can I cancel whenever I want?+
Yes — right from your dashboard, no phone calls, no lock-in. Your data is yours: you can export it before you go.

Chaos isn't part of the job. It's part of your tools.

So swap them. Create your account, set up your first event and bring your people in. One afternoon is all it takes to see why this isn't just another CRM.

Try it free for 14 days Start free with Google

No card required · Made in Spain