Start free with Google
This is what a regular Tuesday running a wedding looks like.
You open WhatsApp: twelve messages. Three from the caterer, two from the couple, one from your business partner and the rest, you can't even tell which event they're about. You go looking for the budget and it's not in your email. It's eleven at night and you're still squaring away what should have been closed by six.
It's not that you work badly. It's that you work with five tools that don't talk to each other.
Every topic in its place. Every client in their own hub.
In Hubents, everything has its place. The catering gets sorted out in the catering hub. The setup, in its own. Every task carries its checklist, its files and its conversation inside, with exactly the right people.
- ✓The caterer never sees the photographer. Only the people involved join each task: planner, couple, or that one specific vendor. Your client steps into what concerns them, not all the noise.
- ✓No more endless scrolling for “that one message”. The conversation stays attached to the task, not buried in a group chat.
- ✓Open the event and see it all. Wrapped up, in order, in one place: pre-wedding, wedding day and post-wedding set the pace.
Menu tasting with the caterer
In progressYour salesperson who never sleeps.
A couple messages you on Instagram at 11:47 pm on a Tuesday. SofIA replies on WhatsApp, asks the questions that matter, books a call with you and writes it all up in the CRM. You find out in the morning, with the work already done.
- ✓Replies and qualifies 24/7. Date, location, guest count, budget: she asks it all naturally, in your tone of voice.
- ✓Logs everything in the CRM. Every conversation creates or updates the lead, with notes and a next step.
- ✓She works for your team too. Message her on WhatsApp, “what's on tomorrow?”, and she answers with your real schedule.
The event's finances, no spreadsheets, no scares from the tax office.
Budget, payments from the couple and payments to vendors all live inside each event. And when it's time to invoice, Hubents generates the invoice with a VeriFactu record, ready for Spain's AEAT tax regulation.
- ✓You know how much is left. Budget minus paid minus committed: the available balance, always in sight.
- ✓Money in shows green, money out shows red. Every transaction with its status: paid, pending or overdue.
- ✓Invoicing ready for VeriFactu. With a chained fingerprint and QR code, exactly as RD 1007/2023 requires.
A view built for every role in the event
Everyone opens the same event and sees only their part. The planner sees it all; the couple sees their wedding; each vendor sees their job. One event, three calm views.
Run every wedding from one screen.
Stages, tasks and who’s on what, all in one place, plus finances, documents, calendar and messages, without jumping between tools.
The couple takes part, without the overwhelm.
A calm space to decide: they work out the budget, manage guests and seating, follow their tasks and payment dates, and see how it’s all going.
Vendors see their job. And nothing else.
Their tasks, their payments, their event meetings, nothing lost, nothing muddled. The planner’s finances stay private.
This is what it looks like inside. Exactly as it is.
No retouched mockups: this is Hubents with a sample studio. What you see here is what you open on day one.
And everything else you're already juggling, built in.
What you handle today with six tools and a very good memory.
From first message to signed contract, with stages and follow-up.
Your website form creates the lead on its own, no copy-pasting.
Meetings and video calls synced both ways.
Public multi-language invitation, RSVPs and seating chart.
Proposals, contracts and invoices as PDFs, with your branding.
Seven real roles: from the accountant who only sees finances to your wedding-day staff.
Connect the tools you already use
Your email, your calendar, your video calls and your files, talking to Hubents.
WhatsApp
Gmail
Notion
Google Drive
Stripe
Microsoft Outlook
Google Meet
Shopify
Microsoft Teams
Google Calendar
ClickUp
Dropbox
Salesforce
Instagram
Google Docs
TikTok
HubSpot
Google Ads
Meta Ads
Airtable
Zoom
Pipedrive
Microsoft Excel
Calendly
Zapier
MakeUsing another tool? Tell us and we'll connect it.
A vendor? This is for you too.
If a planner invites you to her wedding, you're in for free: your own view, your tasks and your payments, no sign-up needed. And if you want your own account, public profile, CRM and finances, the Free plan is free forever.
Found you in the directory and wants you on board:
Lucía & Marco wedding · Jun 14, 2027 · Málaga
Start free. Pricing in plain sight.
Vendors use Hubents for free. Planning studios get a full 14-day trial and plans from €14.50/mo. The price is published, no “let's talk”.
Frequently asked questions
How is Hubents different from a regular CRM?+
Is it hard to learn?+
Do my vendors and couples have to pay?+
What's this VeriFactu thing?+
Does SofIA reply on my behalf without me knowing?+
Can I cancel whenever I want?+
Chaos isn't part of the job. It's part of your tools.
So swap them. Create your account, set up your first event and bring your people in. One afternoon is all it takes to see why this isn't just another CRM.
No card required · Made in Spain